General Meeting Information

Date: October 6, 2025
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom

ZOOM LINK

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30

    Call to Order

    		 I/D
    • Min Pyae (Chairperson)
    2:30-2:35

    Roll Call

    		 I/D/A
    • Maliah Kenoly (Secretary)
    2:35-2:40

    Public Comments

    		 I All
    2:40-2:41

    Approval of Minutes

    		 I/D/A All
    2:41-2:45

    Advisor Announcements

    I
    • Maritza Arreola (Advisor)
    2:45-2:46

    Short Check-In: 

    What’s your go-to coffee order?

    Time: 1 min

    I
    • Min Pyae (Chairperson)
    2:46-2:50

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 4 min

    I
    • ICC Officers
    2:50-3:00

    Business Item #1

    Club Application Process Revamp

    This item is to discuss reimagining the club application process, including the possibility of requiring prospective clubs to deliver a presentation as part of their application.

    Time: 10 min

    I/D/A
    • Min Pyae (Chairperson)
    • Phoo Yamhon (Chair of Club Affairs)
    3:00-3:05

    Business Item #2

    Quarterly Budget Allocation

    This item is to discuss and approve the allocation of the ICC Fund 41 budget for each academic quarter.

    Time: 5 min

    I/D/A
    • Ethan Nguyen (Chair of Finance)
    • Vincent Shao (Vice Chair of Finance)
    3:05-3:10

    Business Item #3

    Fall Club Day Reminders for ICC Executive Team

    This item will cover key reminders and updates for Fall Club Day, including finalized food and beverage options, DJ arrangements, and the schedule for tabling and cotton candy machine shifts.

    Time: 5 min

    I/D
    • Hsu Yati Phyu (Chair of Programs)
    • Darren Liong (Vice Chair of Programs)
    3:10-3:25

    Business Item #4

    New/Reactivated Club Applications

    This item is to review new club applications, provide feedback, and decide on approval and next steps.

    Time: 15 min

    I/D/A
    • Min Pyae (Chairperson)
    3:25-3:30

    Public Comments

    I

    		 All
    3:30

    Adjournment

    A
    • Min Pyae (Chairperson)

  • Minutes

    Call to Order

    • Min called the meeting to order at 2:31 PM

    Roll Call

    First Name Last Name Attendance
    Min Pyae X 
    Phoo Yamhon X
    Kyi Khant X
    Ethan Nguyen X
    Vincent Shao X
    Hsu Yati Phyu X
    Dicanio (Darren) Liong X
    Yirong (Melody) Zhang Late 2:58 PM
    Varshi Patcha X

    Approval of Minutes 

    • Kyi moved to approve; Ethan seconded the motion, no objections. 

    Advisor Announcements

    Committee Updates

    • Min: Next weeks agenda meeting will be cancelled and in replacement will be an ICC Executive meeting during the usual scheduled Agenda meeting. 
    • Programs: Homecoming Dates (October 24 & October 25) against Coalinga
    • Administrative: Club Rubric for 

    Business Item 1

    New/Reactivated Club Applications

    • Varshi moved to switch Business Item 1 and 4, Kyi seconded the motion no objections. 
    • Delight, De Anza - 
    • Entrepreneurs & Technology - Condition was to have an actively teaching advisor
    • Web Developers - 
    • De Anza American Red Cross - Reactivation (Approved; Conditional) 
      • Needs to take out contact information of members and/or advisors. 
      • Needs to coordinate blood drives in advance but also be mindful of Health Services blood drive dates. 
      • Kyi motioned to amend the first motion of approving De Anza Red Cross on the condition that they remove their advisors/member contact information fromt the constitution, Phoo seconded the motion, no objections. 
    • Electrical Engineering & Circuits Club - Tabled  
      • Advisor is part time - can be advisor but ICC Recommendation to have a co-advisor when advisor is part time. 
      • The club would need to be active in order to have their meeting count as a meeting proof. 
      • Varshi moved to have the club be tabled to the next meeting to present on their club, seconded by Darren, no objections. 
    • Inspire Biology -  Reactivation | Approved 
      • Phoo motioned to approve, Kyi seconded the motion, no objections.
    • Matcha Community Club -  Rejection 
      • Advisor is available 
      • Burmese have strong tea culture; there is a science in learning about tea making and processing. 
      • No homemade food or drinks can be used for Club Day and/or on campus activites but can be purchased from other establishments. 
      • Budget requests cannot be used for food but if they have club funds they can use those for themselves. 
      • Varshi motioned to reject the club, Melody seconded the motion, majority did not reject the club. 
      • Varshi motioned to reject, Melody seconded the motion, majority approved rejection. 
    • Black Hole Binary -  Approved 
      • Discussion took place over the club 
      • Ethan motioned to approve, Darren seconded the motion, no objections. 
    • Chinese Student Association 
      •  

    Business Item 2

    Quarterly Budget Allocation

    • Ethan and Vincent presented the item.
    • Winners for Club Day will be announced at the next ICC Rep meeting. 
    • Promo Award for next club day; 
    • Kyi motioned to approve the allocation of the club day awards for the quarterly budgets, Darren seconded, no objections. 

    Business Item 3

    Fall Club Day Reminders for ICC Executive Team

    • For officers that have not filled out the volunteering spreadsheet, please do so by tonight. 
    • Kyi motioned to extend the meeting time by 30 minutes, Varshi seconded the motion, no objections. 

    Business Item 4

    Club Application Process Revamp

    • Discussion took place. 

    Public Comments

    • Note about Web Developer's
    • Comment about time for club presentaton is not enough (5 minutes) consider revising. 

    Adjournment

    • 3:59 PM

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