General Meeting Information

Date: April 20, 2026
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom

Link to Join Zoom: https://fhda-edu.zoom.us/j/84965401684?pwd=FZvXH9QNget29NovMK8ilNWD82H2KX.1&jst=1

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30

    Call to Order

    		 I/D
    • Min Pyae (Chairperson)
    2:30-2:35

    Roll Call

    		 I/D/A
    • Melissa Luis
      (ICC Secretary)
    2:35-2:37

    Public Comments

    		 I All
    2:37-2:38

    Approval of Minutes

    		 I/D/A
    • ICC Officers
    2:38-2:39

    Consent Calendar

    		 I/D/A
    • ICC Officers
    2:39-2:42

    Introduction of Interns

    I
    • ICC Interns
    2:43-2:46

    Advisor Announcements

    I
    • Maritza Arreola (Advisor)
    2:46-2:50

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 4 min

    I
    • ICC Officers
    2:50-2:55

    Business Item #1

    New/Reactivated Club Applications

    This item is to review any new or reactivated club applications that were tabled from the previous ICC Agenda Meeting, provide feedback, and determine the next steps for approval.

    Time: 5 min

    I/D/A
    • Min Pyae (Chairperson)
    2:55-3:10

    Business Item #2

    ICC Spring 2026 Timeline

    This item is to discuss important reminders and deadlines that the ICC Executives will be responsible for: VC elections, scholarship selection, Spring Carnival, etc.

    I/D
    • Hsu Yati Phyu and Darren Liong (Programs)
    3:10-3:20

    Business Item #3

    Spring Club Day Final Reminders

    This item is to discuss final reminders for Spring Club Day and any other events scheduled for the Winter quarter.

    Time: 15 min

    I/D
    • Min Pyae (Chairperson)
    • Hsu Yati Phyu and Darren Liong (Programs)
    • Maritza Arreola (Advisor)
    3:25-3:30

    Public Comments

    I

    		 All
    3:30

    Adjournment

    A
    • Min Pyae (Chairperson)

  • Minutes [DRAFT]

    Call to order

    • Min called the meeting to order at 2:34p.m.

    Roll call

    Min Pyae x
    Phoo Yamhon x
    Kyi Sin Win Khant x
    Ethan Nguyen x
    Vincent Shao x
    Hsu Yati Phyu x
    Dicanio Darren Liong x
    Varshita Patcha x

    Public Comments

    None

    Approval of Minutes/Consent Calendar

    • Varshi moved to approve the minutes from 4/13/2026, Kyi seconded the motion. No objections. Motion passed.
    • No Consent Calendar

    Introduction of Interns

    • None

    Advisor Announcement

    Maritza:

    • Club Day: 68 active clubs , 8 on trial clubs, there are enough tables for all to participate. 4 active clubs did not RSVP.
    • Working on marketing request Form.
    • For Club of the Year, the application will be ready soon.

    Committee updates

    • Phoo- committee discussed roles and responsibilities and how to proceed.
    • Ethan-committee discussed club awards and a draft to allocate remaining amount .

    Business Item 1: New/Reactivated Clubs

    • Thrive Campus Ministry: Kyi motions to disapprove due to a vague description and similarity to other existing clubs on campus. Ethan seconds. Rejected.
    • Core Consulting Group- Phoo motions to approve with the condition that Berkley not be a part of the club name. Varshi seconds. Approved.
    • Bio Engineering Club- Kyi motions to approve, Ethan seconds. Approved

    Business Item 2: ICC Spring 2026 Timeline

    Discussed update on events and meetings for ICC for the rest of the Spring quarter. Timeline shown below:

    • ICC Scholarships
      • Application due
        • Friday, April 24th
      • Letters of Rec due
        • Friday, May 1st
      • Applications ready to be reviewed
        • May 4th latest
      • Review window (done at own time)
        • May 4th - May 11th
      • Discussion
        • Monday, May 11th Exec Meeting
    • Spring Carnival
      • Event
        • Main Quad; Monday, 18th May 12:00PM - 4:00PM
      • Setup + Event + Teardown
        • 10:00AM - 5:00PM
    • Vice Chair Elections
      • Application available
        • Monday, April 20th
      • Application due
        • Wednesday, May 27th
      • Chairs' nominations + Approval by outgoing team
        • Monday, June 1st Exec Meeting
    • Student Leadership Recognition Gala
      • Conf. Rooms A&B
      • Wednesday June 3rd 4:00PM-6:00PM
    • ICC Finale (food)
      • Need planning
      • Last Club Rep. Meeting
        • Wednesday, June 10th
    • ICC Orientation (for incoming cohort)
      • Friday, June 12th 9:00AM-2:00PM (tentative)

    Business Item 3: Spring Club Day Reminders

    • The performance timeline is completed. 
    • Min will update the Club Day guideline handouts with the new times.
    • Min and Varshi will have the awards posters up tomorrow.
    • Min will create the passports.
    • Maritza suggested ordering an ICC custom stamp for future events.
    • Discussion regarding volunteer sign up sheet and going over the schedule for the day.
    • Kyi motions to extend meeting by 10 minutes. Ethan seconds. Approved.
    • Chairs to ask interns for more volunteers

    Public Comments

    • none

    Adjournment

    • Min adjourned the meeting at 3:48 P.M.

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