General Meeting Information
Date: May 8,
2025
Time: 3:00-4:20 p.m
Location: https://fhda-edu.zoom.us/j/89674666596
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Agenda
Time Agenda Item A/D/I/R |
Discussion LeaderDraft Notes 3 p.m. Approve the notes from February 13, 2024 A
Co/Vice ChairsThe notes were approved 3:05 p.m Reimagining Foothill-De Anza - Budget & Resource Allocation
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Current Budget Allocation Model
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District annual allocation 5-year carryforward history.
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Request additional resources to balance FY24/25 deficit
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FY25/26 carryforward projections
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FY26/27 DEMC* budget allocation model potential changes
D/I
Varela· Current Budget Allocation Model: Over the past few years DA B Budget has encountered challenges due to the FHDA structural allocation model and absence of sufficient carryforward fund balance· Historically, DA gets about 50% of what FH gets and 30% of what CS gets· We don’t get sufficient allocation to serve our students· 22/23 DA got an increase due to retirements and cuts from 2018; when those positions became available DA applied the funds to the carryforward fund balance· As reference, DA is about 63% of FHDA FTES· Need for readjustment in the B Budget
· District annual allocation 5-year carryforward history.· DA carryforward has been less and less each year· In 22/23 carryforward fund balance got bump due to Bookstore restructuring (sold some items)
· B Budget Summary· District allocated = 1,350,000· DA Revenue (from fees) = $550,000· Est Classified Salary Float = $500,000· Total = $2,400,000· Est Annual Operating Budget = $3,600,000· Deficit = $1,200,000· Need additional ~$2M of what DA typically has been allocated to have a more balanced budget
· Request additional resources to balance FY24/25 deficit· FY25/26 carryforward projections· Projecting deficit of $1.8M in 25/26· FY26/27 DEMC* budget allocation model potential changes
District has been using a formula; looked to DEMC to provide funding allocation but enrollment has been priority; President Torres is asking for revisiting and resolving formula3:40 p.m. SEAP* Analysis - Burn Rate D/I
Varela· CCCCO grant/categorical funding, receive $6.2M· We are spending faster than budget will support· FY25/26 deficit projecting $2.17M and if we include positions that are currently vacant and if filled, projected deficit is $3.05M· At our current spending rate, we will burn through $6.2M by Feb 2026· Considering other funding sources; reviewing positions that are vacant and whether they need to be filled >> some positions are being considered for Strong Workforce or other categorical funds 3:50 p.m. AB19 Cuts (College Promise) D/I
Varela· DA received communication the AB19 program will have cuts 25/26· Program reduced to $1.2M (about 54% cut)· DA asked for a one-year delay to cuts in order to prepare· Will examine license/software fees >> transfer fees to district 4:00 p.m. Dining Services Update I
Varela· Last year DA prepared for RFP Dining Services, which has been losing at least $800K per year· Looking at positions affected; need to reach agreement with CSEA before RFP can move forward; dining services positions being planned to be reallocated to other area(s); no layoffs; Dining Services will still operate next year 4:10 p.m. Agenda Items/Quick News
Annual Governance Assessment Survey draft working file
Members prepare draft responses to present and finalize at the next meetingAll · BAC will have more info on CA State Budget·
Annual governance survey to be completed by June 12, 2025
A = Action
D = Discussion
I = Information
BAC supporting documents are posted here: Budget Advisory Committee Documents
Previous General Funds Released to RAPP in Accordance with the Shared Governance Process
Budget Advisory Committee (BAC)
District Enrollment Management Committee (DEMC)*
Resource Allocation and Program Planning (RAPP)
Student Equity and Achievement Program (SEAP)* -