General Meeting Information

Date: November 13, 2025
Time: 1:00-2:30 p.m.
Location: Zoom Meeting ID: 835 3050 7404

  • Agenda

    Time Agenda Item A/D/I/R 
    Discussion Leader    		 Notes
    1:00 p.m. 1)
    Approve the agenda    		 A
    Vice Chairs    		 Approved
    1:05 p.m. 2)
    Approve the notes 10/09/2025    		 A
    Vice Chairs    		 Approved
    1:10 p.m. 3)
    Bookstore  & Dining Services Update    		 I/D/R
    Co-Chair Sabit

    Approved to recommend plans to College Council.

    Bookstore
    Vendor Follett selected via RFP in 2021. Propose extending current vendor contract through June 2027 without transitioning to Foothill's online only model during the extension period. Foothill have a welcome center that will service the students. DA plan includes conducting campus-wide dialogue on future bookstore operations in 2026, followed by issuing an RFP in spring 2027. Vendor starts summer 2027. Most community college campuses transitioning to online bookstore due to the high costs of running physical on-campus bookstore.

    Dining Services
    Pacific Dining's contract extended for one year to include De Anza and expires June 2026. Plan is to begin a joint Foothill and De Anza RFP process in winter-spring 2026, with a new vendor in place by summer 2026. Sabit invited feedback for inclusion into RFP process by mid-December.
    1:25 p.m. 4)
    General Fund Faculty Vacant Position Report

    2026 General Funds Tranche #5 Oct 2024 - Sep 2025    		 I/D/R
    Co-Chairs Sabit/Varela    		 Approved recommending release of general fund faculty vacant position report to RAPP. Vacant faculty positions report for the general fund, covering October–September each year. This is tranche #5, totaling $2,103,078 for 14 positions including salary and benefits. RAPP prioritize faculty requests & make recommendations to College Council.  Report assists RAPP allocate funds effectively for FY26/27 hires. The college is changing how these positions are filled and prioritized in the RAPP meetings, so the report will likely change next year to accommodate this change.
    1:55 p.m.

    5)
    1st Quarter Report FHDA

    1st Quarter Report Presentation FHDA

    1st Quarter Report DA

    		 I/D
    Co-Chairs Sabit/Varela    		 FHDA:
    FHDA resident FY24/25 FTES increased 5.28% to 22,743. Non resident FTES increased by 10.69% to 2,737. General Fund 14 FY25/26 adopted budget $39,916.644. Q1 report $39,846,644. Change of -$70k. Total General Fund 14 & 15 FY25/26 adopted budget $57,008,667. Q1 report $56,938,667. Change of -$70k. FHDA 50% law 50.76%.

    DA:
    Fund 14/112 original budget 07/01/2025 $2,234,680. Q1 report available balance $1,538,363. FY25/26 budget based on prior expenses & expected costs.  Q1 burn rate should be approx. 25%, with some departments spending early & then less later. High expenses checked against correct FOAP/account e.g.  lottery/instructional equipment. Budget on track to break even. Frugal divisions have seen budget cuts, which seems unfair. SLT reviews budget holistically.  District's resource allocation model should secure more funding for the college. Discussion to re-evaluate starts with area VP. Refer to Fiscal Services SharePoint website for more information. 
    2:10 p.m. 6)
    Upcoming agenda items for AY25/26:
    1. 02/12/2026 Draft Agenda
      * 50% Law Presentation
      * Governor’s Budget
      * 2nd Quarter Report
      * Supplemental Retirement Plan (SRP)

    		 All Agenda setting
    2:20 p.m. 7)
    Good of the order / report outs    		 All Recruiting for Director of College Operations. Final interview tomorrow. Critical position.












    0/09/2025 | Meeting ID: 833 4198 6604 √
    11/13/2025 | Meeting ID: 835 3050 7404 √
    02/12/2026 | Meeting ID: 835 3050 7404
    03/12/2026 | Meeting ID: 835 3050 7404
    05/14/2026 |Meeting ID: 835 3050 7404
    06/11/2026 |Meeting ID: 835 3050 7404
    No meetings on 12/11/2025 (Finals week) 01/08/2026 (1st week); 04/09/2026 (1st week).

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

    BAC supporting documents are posted here: Budget Advisory Committee Documents
    Previous General Funds Released to RAPP in Accordance with the Shared Governance Process
    Budget Advisory Committee (BAC)
    Resource Allocation and Program Planning (RAPP)
    Senior Leadership Team (SLT)

    Budget Advisory Committee 11/13/25 12:55
      11/13/25 14:02
    Name (original name) Minutes
    ADM106 62
    Eric Mendoza 57
    Farhad Sabit 61
    Hieu Nguyen 55
    Kyle Krawez 57
    Lidia Burlanescu (in person) 58
    Lisa Ly (guest) (Lisa Ly) 38
    Martin Varela 55
    Marybell Arebalo 59
    Michele LeBleu-Burns 56
    Michelle Hernandez 57
    Pippa Gibson (in person) 63
    Shagun Kaur (in person) 59
    Thomas Ray (he, him) 54
    Garrett King (in person) 63

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