November 27, 2018

Notes November 27, 2018

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Approve the Notes from May 29, 2018

The May 29, 2018 notes were approved

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2018-19 FHDA Adopted Budget

Cheu informed the team that the 2018/19 Adopted Budget is posted to the district website.  As the full document is approx. 120 pages she invited the team to review it at their leisure.

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FHDA Budget & New Student Centered Funding Formula Overview

Cheu reviewed pages 1-3 from the Adopted Budget which explains the new funding formula, hold harmless provision, final FHDA allocation for 2018/19, impact to the current budget reduction plan and observations on the years ahead. Cheu reviewed the presentation included in the Adopted Budget showing the transition from the Tentative Budget.  Cheu explained that FHDA would make use of the three-year hold harmless component of the new Funding Formula to help with the transition to the new funding process.

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 De Anza FY17/18 Financial & Fund Balance Update

De Anza FY17/18 Financial & Fund Balance Update

Cheu reviewed the presentation in detail highlighting the DA FY17-18 4th quarter update as of 06/30/18 which reflected the college has spent 90% of the annual revised budget and had $376,962 budget remaining at year end not including carry forward balances. She noted that the $548,081 for reassigned time was the amount budgeted and used during the year.

The FY17-18 non-allocated ending fund balance as at 06/30/18 reflected an estimate of $2,718,314.76 with the actual being $2,209,689.41. The difference was primarily due to a reduced amount of local income, greater amount of B standardization budget used and lower salary float amount.  Cheu detailed the DA fund balance forecasts for the next three years, noting that these figures are based on the best information available at this time and are subject to change.

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 Merge Campus Budget Team with APBT - Status Update & Approval

Stemming from questions from the Accreditation site visit team regarding the purpose of the Campus Budget team, Cheu discussed the proposal to combine the Campus Budget responsibilities with the APBT. Although forming this committee was necessary at the time, it now seems the continual improvements driven by the college planning committee and two accreditation cycles has resulted in a robust campus governance structure in which Campus Budget no longer adds value. 

Both Academic Senate and Classified Senate approved the proposal after discussing it with their constituency groups.  Campus Budget Team members approved the merge and the proposal will be forwarded to College Council for review.