November 14, 2017

Attendance

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Present: Acosta, Cooke, DaSilva, Gannon, Grey, Martinez, Shivley, Sullivan. Notes: Gore

Campus Facilities Planning Team Meeting

Meeting Items

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Welcome & Introductions

Grey welcomed the members to the first meeting of the academic year. The members introduced themselves. It was noted that there are a few vacant positions in the area of classified and student representatives.

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Campus Facilities Charge

The team reviewed the charge and the mission of the Campus Facilities Planning Team.

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Approve Notes from June 13, 2017

Grey asked for the approval of the notes from June 13, 2017. The notes were approved.

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Update on Construction Projects

Grey updated the committee on the progress of the current projects on campus:

• Signage on campus is almost completed. Almost every sign should be current and updated. The law changed in January regarding restrooms that are single stall restrooms must be labeled either gender neutral or signage must indicate simply “restroom.
• Flint Garage opened on schedule. There are almost one thousand punch list items to be complete
• Grey shared the campus lighting project, phase 3 is almost completed and indicated if funding is available there will likely be a phase 4 and 5 lighting project.
• The roof at CDC has been replaced. 
• E2 classroom has been remodeled and new equipment has been purchased with a donation from Haas. 
• The PE baseball field is almost completed and the contractor will continue to maintain the field for another three months while the grass takes root.
• The soccer field is being replaced and is scheduled to wrap up at the beginning of Winter quarter. 
• The Football field is failing. Field Turf has agreed to replace the field and will begin Nov 27. The current estimated down time is one month and is scheduled to be back up before the winter quarter.
•  Cooke and the De Anza Grounds crew replanted the Javelin field.
• The Planetarium HVAC is being replaced and the District is looking into a new project of either repairing or replacing the roof.
•  The Automotive Technology Department is getting a new auto lift.
•  The ATC cooling towers are in the design phase.

 The VTA project is scheduled for completion at the end of November. J. Cooke has marked the trees and the contractor is waiting on PG&E.

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Open Discussion and General Questions/News

DaSilva shared the designated smoking section outside of the Flint Center parking garage had been moved due to complaints from staff in MLC. Current signage exists in the area of the parking garage indicating per violation of Board policy, students could be ticketed for the violation. The existing designated smoking areas are at Lot C and Lot E.

Martinez requested similar signage in the area of the KCES. Sullivan reported the Sunday church group sometimes smokes at the end of the loading dock ramp. DaSilva suggested putting signage in this location as well. Grey tabled the discussion.

Sullivan reported the women’s student locker room in PE has had no hot water for months and students are not happy. Plant Services personnel indicated to DaSilva that parts are on order. Sullivan had inquired to Plant personnel about the possibility of installing an instant hot water heaters for this area. Plant personnel indicated Plant managers had declined this idea several years ago.

Shivley asked about the possibility of obtaining costs for the Flint Center Garage over runs. Grey stated the contracted numbers could likely be found on the Board website. In addition, Grey indicated some discussions with the Bond Director pointed to the possibility of a 50% increase in construction costs due to natural disasters around the country and in California. It will become more expensive to go out to bid due to these variables.

Grey asked Gore to invite J. Kozelka, the District Energy Manager to attend the next Campus Facilities meeting to give the group a status of the HVAC infrastructure. The team would like to receive an update regarding the progress of the work to resolve HVAC issues in the L Quad. In addition, Grey would like Kozelka to share how the chillers and boilers feed the buildings and a general overall picture of the systems. Grey stated one of the contractors on the lighting project hit a hydraulic line which took out all heat to the S Quad, so an understanding of how the systems work would be beneficial for the committee.

Grey state the purpose of next bond, if passed is for infrastructure. The L Quad and the A Quad infrastructure would be updated. Grey stated the Campus Facilities Committee would be important for De Anza if the bond passes.

Shively asked about the HVAC system repairs and potential cost and when that might be determined. In speaking with some of the faculty, Shively shared some faculty feel that concerns fall on deaf ears. Grey stated inviting the District Energy Manager to the next meeting would hopefully shed some light on the particulars of this subject. Grey reminded everyone that HVAC is a District Facilities Department function. In response to someone asking why these repairs take so long, Grey stated District trades are offered work first per union labor contracts. If the work cannot be done or is refused, the District must then find an HVAC contractor who is DIR approved and paying prevailing wage in order to qualify to work on site.