October 13, 2026

Time	Topic	A/D/I/R | Discussion Leader	Action
2:00-2:05	Welcome and Introductions	I/Cervantes	Welcome
2:05-2:10	Review and approve mission and membership	A/Cervantes	Approved
2:10-2:15	Review and approve meeting calendar	A/Cervantes	Approved
2:15-2:20	Review and approve notes from June 9, 2026	A/Cervantes	Approved
2:20-2:25	Bookstore RFP Dining Services contract award	I/Cervantes	Information sharing
2:25-2:55	SB1383 waste diversion compliance status  Crime Lab, L22, completion of Phase I Parking lots prioritization list	I/Cervantes	Information sharing
2:55-3:00	Information sharing/quick news	I	Information sharing

A = Action
D = Discussion
I = Information

AI Meeting Summary

Quick recap

This was the first campus facilities committee meeting of the year, chaired by Henry Cervantes with Joel Cortez as district representative. The meeting covered several key updates including the bookstore RFP process, which will transition from Follett to a new vendor model featuring Amazon-style lockers for 24/7 book pickup and returns, along with a small on-campus counter for ordering and purchasing supplies. Dining services updates included Pacific Dining's new contract for both campuses, though some concerns were raised about the pho quality. The committee reviewed progress on SB 1383 waste diversion compliance, with new compostable waste bins being installed around campus, and completed Phase 1 of the Crime Lab L22 renovation featuring new LED lighting, surgical flooring, and an eyewash station. Parking lot prioritization recommendations were approved by senior leadership, focusing on re-striping, wider stalls, more ADA spaces, and potential bollards or fencing to control unauthorized vehicle access. Several facility issues were discussed including problems with lighting in A31 (the orchestra/concert band area) and ongoing Wi-Fi coverage issues across the campus that students are experiencing.

Next steps

Joel

• Follow up on the lighting issue in classroom A -quad and provide an update.
• Check the status of the painting work order for faculty offices A44 and A46 and report back to Kristin.

Kristin

• Forward copies of the submitted work orders for classroom in A-quad  to Joel and Henry.

Sarah

• Place a work order with ETS with specifics about the Wi-Fi issues, including locations.

Collaboration

• All attendees: Work with administrative assistants to submit detailed work orders for any issues, including specific locations and pictures if possible.

Review and approve mission and membership. Review and approve meeting calendar. Review and approve notes from June 9, 2026

Henry expressed satisfaction with his collaboration with Joel and thanked him for bringing his expertise to the campus. He introduced various faculty members, administrators, and students who were appointed or invited to participate in the meeting. The group reviewed the meeting calendar for the upcoming year, confirming that meetings would be held on the second Tuesday of every month unless otherwise noted. They also briefly touched on notes from the previous June 9th meeting, including the annual governance assessment, Creative Arts updates, PE updates, and Measure G and C projects, but the discussion ended before any decisions were made on approving the meeting notes.

Bookstore RFP Process Discussion

The meeting focused on the bookstore RFP process, where Henry and the committee discussed transitioning from the current Follett model to a new approach. The proposed solution includes implementing Amazon-style lockers for 24/7 book pickup and returns, a small 1,000 square foot online counter area, and vending machines for supplies and merchandise. The committee has received near-unanimous support for this plan from various groups, including faculty and student government, with only one or two individuals opposing the change to maintain the current model. Henry provided updates on the bookstore transition, explaining that they will repurpose the lobby space to consolidate student services and will provide 2-3 computers including an ADA-accessible one for students to order books with staff assistance during specific hours before and during quarters. The team discussed lessons learned from Foothill's transition experience, which influenced their decision to use a smaller campus space. 

Dining Updates

Henry announced that Pacific Dining has been awarded the contract for dining services at both Foothill and De Anza colleges, with the service now being fully operational and receiving positive feedback. Dining services responsibilities, where it was clarified that while the vendor handles food and grease trap cleaning, the campus maintains equipment responsibility

Waste Management 

The conversation centerd on SB 1383 waste diversion compliance. New waste bins will be implemented across campus to separate food waste, recyclables, and regular trash, with both De Anza and Foothill cafeterias moving forward simultaneously. Henry explained that Recology Waste considers only materials that degrade within 60 days as truly compostable, and the city of Cupertino maintains an approved list of acceptable products for their collection system. He discussed their work to address waste diversion issues, particularly focusing on sustainable flooring products and requiring vendors to provide certification of their recycling processes. 

Facility Maintenance and Updates

The meeting covered updates on several facility and maintenance issues. Henry and Tina discussed their collaborative approach to project management. Henry reported that Phase 1 of the L22 Crime Lab renovation was completed, including new LED lighting, tables, chairs, and surgical environment flooring, with plans to expand the facility in the coming year. The parking lot prioritization recommendations were approved by senior leadership, including plans for re-striping, wider stalls, more ADA stalls, and additional crosswalks.

Quick News

Margarita raised concerns about the new gender-neutral restrooms, specifically about toilet seat cleanliness, while Kristen reported lighting issues in the A31 music classroom that need repair. The conversation ended with discussions about Wi-Fi connectivity problems across campus and updates on truncated domes for the pool deck area.

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Attendees: Pippa Gibson (Organizer), Farhad Sabit, Satinder Kaur, Tracy C-T, Tina Lockwood, Cindy Lee, Margarita Hawthorn, Kathy Munson (External), Kristin Skager, Henry Cervantes, Joel Cortez, Amy Rejent (External), Sarah Lisha (she/her/they)