General Meeting Information

Date: May 7, 2026
Time: 1:30 - 3:00 p.m.
Location:

  • Agenda

    Time Agenda  A/D/I/R
    1:30-1:40 p.m. Standing Updates I/D
    1:40-2:20 p.m. Vision Plan for AI I/D/A
    2:20-2:50 p.m. Accessibility (what we have now, what we are missing) I/D/A
    2:50-3 p.m. Updates on Tech Plan Goals I/D

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

  • Minutes [DRAFT]

    Quick recap

    The Technology Committee meeting focused on two main topics: AI implementation at the district and accessibility compliance. Marina Amini from the district presented updates on the AI work group's efforts, including a comprehensive tracker of AI activities across the colleges and plans to develop teaching and learning policies. Chesa, the AI faculty fellow at De Anza, discussed her work mapping faculty perspectives on AI adoption and creating discipline-specific communities of practice. The committee also discussed accessibility compliance requirements under Title II, with Alex Harrell from ETS sharing that 60% of website files were PDFs and outlining plans for implementing the Accessibility Capability Maturity Model. The conversation ended with a brief discussion about future committee goals and responsibilities in light of the district's new strategic plan and community-funded status.
     

    Summary

     
    AI Work Group Progress Update
    Marina provided an update on the AI work group reactivated under ETS in response to faculty concerns about agentic AI. The group has met twice and created a tracker documenting 26 AI-related activities across the district, with most work focused on teaching and learning at De Anza and Foothill Colleges. The work group plans to review AI policies from other institutions at their next meeting in May, with the goal of developing guidelines for teaching and learning before expanding to operations policy, ensuring faculty input throughout the process.
    AI Academic Integrity Challenges Discussion
    The meeting focused on academic integrity challenges related to AI usage in teaching and learning. Marina highlighted concerns about students using AI for assignments and the resulting impact on faculty policies and student discipline processes. Shagun discussed parallel efforts from the Senate perspective, including work on proctoring software policies and the development of AI training programs led by Chesa. The group acknowledged the need to establish appropriate guardrails for AI usage without becoming overly restrictive, and noted that spring would be an important quarter for developing definitive plans and actions.
    AI Initiatives and Security Update
    Chesa provided an update on AI initiatives at De Anza College, including listening sessions and a community of practice focused on AI literacy across disciplines. She noted that while there is anxiety around AI adoption, the focus is now shifting to specific discipline impacts rather than general concerns.
     
    Accessibility Compliance 
    The Technology Committee meeting focused on accessibility compliance and future planning. Alex  provided updates on the district's accessibility initiatives, including plans to implement the Accessibility Capability Maturity Model (ACMM) and conduct website inventory analysis. He noted that 60% of files on the website are PDFs, which present significant accessibility challenges. The committee discussed the need for better support and training for faculty and staff to ensure compliance with new accessibility requirements under Title II. Dennis raised questions about how to reach student organizations and clubs with accessibility information, and Alex suggested working with communications offices and offering periodic office hours for questions. The conversation ended with a brief discussion about future committee goals.
     

    Tech Plan Updates

    Goal 1: 
    • Proposal to give students access to Gemini/Notebook. Will be shared with Academic Senate on 5/11.    
    • Student Survey on AI usage through IR and COOL Committee – data forthcoming (Caparas)
    • AI Certificate offered through CIS (Caparas)
    Goal 2:
    • Multiple workshops being offered by Online Ed on AI tools within Canvas, Accessibility, Videos, communication, etc.
    • AI Listening Sessions with faculty Winter 2026 (Caparas)
    • Community of Practice “AI Literacy in the Disciplines” running Spring 2026 (Caparas)
    • Partners in Learning AI Fundamentals Fall/Winter 2026 through OPD (Caparas)
    • VERITAS, AI Hub in SSH Division through Dean Ramos (Caparas)
    Goal 3:
    • District and the Accessibility Capability Maturity Model – taskforce working on this.
    Goal 4:

    N/A

     

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