General Meeting Information

Date: May 11, 2026
Time: 11:00am to 12:00pm
Location: MLC 243

This meeting will be held HyFlex, meaning anyone can participate in-person or online.  To join remotely, see the Zoom information at the bottom of this page

  • Agenda

    Time Topic Purpose Discussion Leader

    11:00-11:05

    Welcome! Approval of Agenda and 4/27 minutes

    I/D/A

    Capurso

    11:05-11:10

    Public Comment

    I

    All

    11:10-11:15

    Quick Notes:

    I/D

    Capurso

    11:15-11:25

    AI Enterprise Access

    I/D

    Nocito

    11:25-11:55

    Proctoring Software

    Employee Survey  and Student Survey

    Recommendations from the Committee (Action Item)

    I/D/A

    Capurso & Nocito

    11:55-12:00

    Good of the Order

    I

    All

    12:00

    Adjournment

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]


     

    Welcome! Approval of Agenda and 4/27 minutes 

    • Amy motions, Ivan seconds

    Public Comment

    • None

    Quick Notes

    • Curriculum Update
      • James has approved a bunch of forms, and the deadline is today at 5pm
      • State Chancellor’s Office is redefining distance learning guidelines to be more aligned with Federal standards
      • These updates touch on proctoring
      • It does still need to be approved by the Board of Governors
    • Auto Provisions of Canvas Courses
      • Summer 2026 is our pilot for auto provisioning
      • So far, so good!
    • Canvas Cyber Attack
      • Academic Senate is having a big discussion today on how to support students through this and what to do if something like this happens again
      • We had an extra layer of peace of mind thanks to our single sign on through MyPortal
      • We’re going to make sure we have systems going forward to back up content from Canvas
    • AI Survey Results
      • We only got about a 3% response rate, so we definitely need to be mindful of survey fatigue
      • It seems like most surveys from Winter 2025 got a lower-than-normal response rate

    AI Enterprise Access

    • De Anza students do not have access to Gemini or Notebook LM, but they do at Foothill
    • De Anza staff and faculty have access to the Pro version, but we want to extend that for students as well

    Proctoring Software

      • 73 responses from employees and 17 responses from students
      • Folks were fairly familiar with most types of proctoring software, but least familiar with AI-Automated Monitoring and Biometric Identification
      • Overall, many of the questions had a lean, but not necessarily a clear consensus
      • The student perspective was more negative on proctoring software
    • Recommendations from the Committee (Action Item)
    • The slides were approved indivudally by the committee as recommendations to Senates with notes including updates, discussions, and additional recommendations.
      • Slide 2: Thumbs up. Sara wonders about the actual implementation. Lianna says that encouraging this is fine but hopes it’s not interpreted as recommending we move away from exams entirely.
      • Slide 3: Thumbs up. Lianna points out that the first and second bullet points are quite different, and the second one would include lockdown browsers. Let’s split the slide.
      • Lockdown browsers have big accessibility issues. We would need an extensive guide to make sure they are implemented equitable.
      • Lianna brings up paper exams – if this ends up steering faculty back to paper, then there are major accessibility issues with paper as well.
      • Sara brings up that this ultimately comes down to presenting options and showing the accessibility strengths and weaknesses of each and then leaving things to faculty discretion.
      • Slide 4: Thumbs up
      • Slide 5: Thumbs up. The state ed code requires disclosure of all proctoring software.
      • Slide 6: Thumbs up.
      • Slide 7: Thumbs up.
      • Slide 8: Cheryl asks about non-faculty proctoring, and Amy brings up a point about informing all proctors about the exam taking place to add to slide 16. Thumbs up.
      • Slide 9: Thumbs up
      • Slide 10: Thumbs up
      • Slide 11: Thumbs up
      • Slide 12: Thumbs up
      • Slide 13: Thumbs up
      • Slide 14: Thumbs up
      • Slide 15: Thumps up
      • Slide 16: Thumbs up
      • Slide 17: Thumbs up
      • Lianna wonders whether CVC’s suggestion of lockdown browser to block agentic AI should be added to this presentation. James comments that this doesn’t have to be the end of the conversation, more recommendations can come up in the future.

    Good of the Order

    • None

    Adjournment at 12:09, thank you for staying late, everyone!

Documents and Links

Member   Remote Location   In District?  
Lianna Wong SC 1230, 21250 Stevens Creek Blvd, Cupertino, CA 95014 Yes
Ivan Kojnok 
1291 S Mary Ave, Sunnyvale, CA 94087
 Yes
Tracy DeHaan 20560 Town Center Lane, Cupertino, CA 95014 Yes

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